5 Tools Every Team Should Be Using by Now

At Exact Staff, we believe technology should make work easier, faster, and smarter. As we hit the halfway point of the year, it’s the perfect time to assess your tech stack and make sure your team is equipped for a strong finish. Whether you’re a small business or a large operation, these five tools can help you streamline workflows and stay ahead.

1. AI-Powered Productivity ToolsPlatforms like Microsoft Copilot or Notion AI can turn meetings into action plans, summarize documents, and boost productivity across departments. These tools are especially powerful when juggling multiple staffing needs or onboarding temporary employees.

2. Cloud-Based Scheduling SoftwareShiftboard, When I Work, or Deputy allow managers to build and edit schedules in real time, communicate instantly with staff, and reduce errors or absenteeism—all in one place.

3. Digital Applicant Tracking Systems (ATS)Investing in a modern ATS like Bullhorn, Greenhouse, or JobAdder can streamline your hiring process, improve candidate experience, and ensure that great talent never falls through the cracks.

4. Workplace Messaging & Collaboration PlatformsSlack, Microsoft Teams, or Zoom Chat are now essentials. Use them not just for communication but also for engaging remote teams, sharing training resources, and celebrating wins.

5. Workforce Analytics & Reporting DashboardsProdoscore, Tableau, or even Google Data Studio can provide insights into employee productivity, team trends, and workload balance. With a stronger data view, managers can lead more effectively.

Implementing new technology can feel overwhelming, but you’re not alone — everyone is looking for ways to work smarter. Don’t get left behind.

Need Help Integrating People with Tech?

Exact Staff helps businesses combine human talent with modern tools. Whether you’re scaling fast or fine-tuning your operations, our team can help you build a workforce that works smarter, not harder.